The good news is, you can save a TON of money using your bicycle, scooter, your eBike or your Motorcycle while delivering for gig companies like Grubhub, Doordash, Postmates and Uber Eats or for courier or bike messenger work.
The bad news is, you can't take the same kind of deductions.
It would be awesome to claim the 56 cents a mile (2021, or 58.5¢ in 2022) when your favorite two wheel mode of transportation is so much less expensive to operate than a car.
Unfortunately, the IRS only allows the standard mileage deduction on passenger vehicles, certain other trucks and four wheel vehicles.
Using your e-bike or scooter might be cheaper, but it's not without cost. It doesn't seem fair that you can't claim miles, does it?
While you can't claim a per-mile amount like you can with your car, you can claim the actual expenses related to the use of your bike, e-bike, motorcycle or scooter. We'll talk about how to do that.
How to claim expenses on your motorcycle, scooter, bicycle or eBike when using it for delivery.
I would suggest three steps for claiming your expenses for your bicycle, motorcycle, eBike or motorized scooter.
- Determine the business percentage of the use of your vehicle
- Track everything.
- Understand depreciation.
1. Determining the business percentage of the use of your bicycle, eBike, motorcycle or scooter.
The IRS makes an allowance for items that have both business and personal uses. Common examples might include your car, cell phone, and computer. Your bike or scooter may fit into that category.
For such an item, you need to determine how much of that use is for business. HOW you determine that can vary.
100% use of an item
If an item is used 100% for business, that makes things much easier. You do need to be able to make a plausible case that the item is not used at all personally. You can more easily claim a cell phone if you have another phone for personal use.
If you are part of the bicycle community, you may be familiar with the term N+1. There's a fun site called the Velominati, the keepers of the rules of cycling etiquette. I haven't figured out yet if it's tongue in cheek, satire, or if they are really serious. Maybe it's a bit of everything. Rule #12 is as follows:
The correct number of bikes to own is
Rule #12, The Velominatin+1
.While the minimum number of bikes one should own is three, the correct number isn+1
, wheren
is the number of bikes currently owned. This equation may also be re-written ass-1
, wheres
is the number of bikes owned that would result in separation from your partner.
I think it's easier with bikes than anything else to have a bike dedicated to delivery work. Especially where you do have more than one bicycle. At that point, you would track all of your expenses related to that particular bike.
Using odometer readings or miles
If you do use your bike, scooter, eBike or motorcycle for both business and pleasure, you will want to find a way to determine what percentage of the use is for business. The most common form of doing so is to track miles.
Most motorcycles, motorized scooters, and a lot of eBikes will have odometers. Some people will equip their bicycles with odometers as well. In this instance, you can record what the miles were at the start of the year (or when you started delivering) and the end of the year. That allows you to calculate total miles.
Then, you need to keep a log just like you would for a car. The best way is probably to record the odometer readings at the start and end of your business trip.
You can use GPS apps such as Mile IQ or Stride, or fitness based apps like Strava or Garmin. I think this works better if you have an odometer to track your TOTAL miles, and that way you can track your business use via GPS. It's a little harder to use GPS to try to track total miles, just because you have to remember to record EVERYTHING you do.
The biggest challenge I've had when tracking my cycling miles is, it's too easy to forget to turn the GPS off when I load it up on the back of my car or hop on the light rail with my bike. The problem with that is, if it records as personal use, that can reduce the percentage that you can claim for business.
Keeping a time log.
Something that might be easier logistically would be to log the time that you use your bicycle, eBike, scooter or motorcycle. Every time you ride, for personal or for business, record how much time you spent doing so. Then divide your total business time by total hours to get your business percentage.
2. Track everything.
You need to record every related expense. Track it well. Keep receipts. You can claim the business percentage of these items (so if you use it 80% for business, you can claim 80% of the cost).Some of the items you might be tracking as part of the business use of your bike, scooter, motorcycle or eBike would include:
- Repairs and maintenance. That includes replacement parts, any service being done, repairs of flats, etc.
- Rental or lease costs. Last year, I rented an eBike for a day to try out on delivery, just to get a feel for if it's a good idea. 100% of that use was for business. There are lease programs for bikes and scooters being used in delivery. Even if you rented a Lime scooter or a Jump eBike to get you around a congested area and the use of that rental was exclusively for business, you can claim that expense.
- Fuel and operating expenses. If you are using a motorcycle or gas powered scooter, you'll want to track those costs.
- Insurance. If you have an insurance policy for your vehicle, you would track that cost.
- Taxes. Some of the larger two wheeled vehicles might have property taxes.
- Registration. If the local laws require you to register your bike, ebike, scooter or motorcycle, those costs would count.
- Interest. If you financed the vehicle, the business portion of the interest is deductible.
- Special items needed to use the vehicle. Helmets. Bike gloves or bike shoes. Anything needed for the use of the bicycle, scooter or motorcycle that would not be common to use otherwise.
Where do you record all this?
There's not a lot of definitive information out there about recording bicycle, scooter or motorcycle expenses on a schedule C. The IRS doesn't really go into detail. I see two schools of thought:
- Track everything as part of an overall cost of operating the item, and then record the business percentage under Line 27 (Other) – possibly using a description like “Business use of bicycle.”
- Record the individual items under the applicable lines in Schedule C. For example:
- Rent or Lease – Line 20
- Repairs and Maintenance – Line 21
- Interest Expenses – Line 16
- Insurance – Line 15
- Supplies – Line 22
- Taxes and Licenses – Line 23
3. Understand Depreciation
Your use of your bike, ebike, scooter or motorcycle will play a role in decreasing its value. You want to track that depreciation and claim it appropriately.
Establish the value of the item.
How much is it worth?
If you started delivery this year but have had the bike or scooter or motorcycle, that's different than if you purchase the item this year. If you just purchased it, that makes it easier, you have the purchase price (plus sales tax).
You want to establish a market value if the item has been in use. You can use some resurces like Bicycle Blue Book or other pricing guides. Possibly search for similar items for sale in market places (craigslist, Facebook market place, etc).
Identify how long you expect it to be in use
Five years is the accepted useful life for a car. It's pretty standard for a lot of other items as well. If you have an older beater and you think you can only get 3 years out of it, there's your answer.
Divide your value by the useful life.
I have a Surly Disc Trucker that's three years old. I'm seeing similar bikes listed for about $1200. Say I think it's got 5 years useful life left. $1200 over 5 years is $240. So for five years, I can depreciate it at $240 per year. If half my riding is for business, then I could claim $120 in depreciation.
Two options to write off the total purchase of your bike, scooter or motorcycle.
The IRS lets you write off the total purchase price of a lot of depreciable items in the year that you bought it. For example, say I bought an eBike for $4,000 and 80% of my use is for delivery. I could write off the entire bike this year and claim $3,200 (80%) of that purchase price under section 179.
If the you purchase a bike, motorcycle, scooter or e-Bike for less than $2,500, you may claim the business percent of the purchase elsewhere on Schedule C, such as supplies or as a line item under Other Expenses. The IRS calls this a de minimis safe harbor election.
The de minimis safe harbor option makes it easier to claim property that is lower than $2,500 without all the complexities of depreciation.
There are forms involved for both options. Understand that if you completely write off the purchase, you cannot claim depreciation later.
Also understand that if you sell your bike after writing off the purchase price as a business expense, you may have to claim that sale as income.
For all of these, it's better to consult with a tax professional to see how all of this works with your personal tax situation.
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Click on the text box below to copy the code. Please include attribution to EntreCourier.comUsing a bike, eBike, Motorcycle or Scooter does cost you.
Even a bicycle costs money to operate.
Typically that cost isn't as high as the 56 cents per mile (2021) the IRS lets you write off for using your car.
However, you might be surprised how much it adds up to once you add everything up. Track everything related to the cost of using that item. Know what percent of the time you use it for your delivery for Grubhub, Postmates, Doordash, Uber Eats, or any messenger or other delivery platform.
It's kind of a bummer that you can't write off a mileage amount for your bike, e-bike, scooter or motorcycle..
The flip side is, it's usually so much cheaper to use a bicycle, an eBike, scooter or motorcycle than to drive a car. The important thing here isn't how much you pay in taxes, but it's how much is left over after expenses and taxes.
The tax deduction might seem smaller. However, the actual expense is much lower. That means using a lower cost means of transportation may still be the better way to go.
With all that said, keep good records and you can still offset your taxes by what it costs to operate your two wheel vehicle.
The Delivery Driver's Tax Information Series (Grubhub, Doordash, Postmates, Uber Eats, Instacart)
The Delivery Driver's Tax Information Series is a series of articles designed to help you understand how taxes work for you as an independent contractor with gig economy delivery apps like Doordash, Uber Eats, Grubhub, Instacart, and Postmates. Below are some of the articles
What are your delivery driver taxes based on?
It is important to understand your taxable income is your profit, NOT your pay from Grubhub Doordash Postmates Uber Eats etc. Schedule C figures that.
How does itemizing or taking the standard deduction affect writing off delivery driver business expenses?
We examine the difference between business expenses and tax deductions, and why you can claim your expenses even when taking the standard deduction.
Tax Guide: Understanding Your Income
The following three articles help you understand what your real income is as an independent contractor.
Understanding business income as a 1099 gig worker
What income do you have to report as a contractor for Grubhub, Doordash, Postmates, Uber Eats and other delivery gigs? How and where do you report?
What are 1099 forms and what do we do with them?
Episode 57 of the Deliver on Your Business Podcast. Once you receive your 1099 forms from Doordash, Uber Eats, Grubhub, Postmates and others, what do you do with them?
What If My 1099 is Wrong?
What if the amount reported on your 1099 is incorrect? This is not an uncommon problem. Do NOT just let it ride, incorrect information could cost you a lot in extra taxes
Tax Guide: Understanding Your Expenses
The following eight articles help you understand the expenses you can claim on your Schedule C. Most of these are about your car, your biggest expense.
How do business expenses work for Delivery Drivers in the gig economy?
Introducing and explaining the business expenses as they are claimed on your taxes as a contractor for Grubhub, Doordash, Postmates, Uber Eats.
How to write off car expenses for gig workers
For those of us who do use our cars for gig economy delivery, the car expense is the largest expense item. You can choose between the standard mileage allowance and actual expenses.
How to Track Your Miles As a Delivery Contractor
Every mile that you track as a contractor delivering for Doordash, Uber Eats, Grubhub, Instacart, Lyft etc, is saves about 14 cents on your taxes. When you drive thousands of miles, that adds up.
What Miles can you and can you not claim for delivery and rideshare?
What miles can I claim when delivering for Grubhub, Doordash, Postmates, Uber Eats and other delivery gigs? Understand what miles you can and cannot claim.
What if I Forgot to track my miles?
What do I do if I didn't track my miles as a gig economy driver? We look at different places you can find evidence to use in building a mileage log.
How the actual car expense method works for gig workers
It is important to understand your taxable income is your profit, NOT your pay from Grubhub Doordash Postmates Uber Eats etc. Schedule C figures that.
Three Car Expenses Gig Economy Drivers May Not Know You Could Claim Even When Claiming the Mileage Deduction
You probably didn't realize that even if you claim the standard mileage deduction, there are some car related expenses you can still claim.
Besides My Car, What Other Business Expenses can I claim for Grubhub Doordash Postmates Uber Eats etc?
Besides your car, what expenses can you claim as a contractor for Grubhub, Postmates, Uber Eats, Doordash etc? We look at some different possible expenses.
Filling Out Your Tax Forms
Once you understand your income and expenses, what do you do with them? Where does all this information go when you start filling out your taxes?
Filling Out Your Schedule C as a Grubhub Doordash Postmates Uber Eats Contractor
How do you fill out the Schedule C when you contract with gig companies like Uber Eats, Postmates, Grubhub, Doordash etc.? We talk about different parts of this form.
Understanding Self Employment Taxes for Delivery Drivers for Grubhub, Doordash, Postmates, Uber Eats etc.
Understand how self employment tax works as a contractor for Grubhub, Uber Eats, Doordash, Postmates or any other gigs. Know what it is,how much & be ready!
Understanding the Income Tax Process For Grubhub, Postmates, Doordash, Uber Eats Contractors
How does our self employed income from Grubhub Doordash Postmates Uber Eats etc impact our income tax? We walk through the process on the 1040 form.
Here are Four Tax Deductions for Self Employed Contractors That Don't Go on Schedule C.
Most of our deductions as self employed contractors go on Schedule C. Four deductions benefitting Grubhub Doordash Postmates Uber Eats Contractors.
Do 1099 Delivery Drivers Need to Pay Quarterly Taxes?
We look at how quarterly tax payments work for gig economy workers (Uber Eats, Doordash, Grubhub, Instacart, Uber, Lyft, etc.)
How Much Should I Save for Taxes? | Grubhub Doordash Uber Eats
How much should I save for taxes when delivering for gigs like Grubhub, Doordash, Postmates, Uber Eats and others? These ideas help you prepare for taxes.
Brent Taylor
Wednesday 26th of February 2020
Not that I'm using a bicycle or any of these non-car modes of delivery, but am just curious as to how the IRS is going to know the difference between miles "moved" on a bike, on foot or in a car? And the truth is, we keep our phones with us in/out of the car into restaurants, up into skyscrapers to deliver food and wandering through apartment complexes -- with Stride or whatever app turned on. If I drive downtown with my bike (those miles count) and then deliver along the 16th Street mall with my bicycle those miles are going to be included on the Stride app...
At (by the way -- 2020) 57.5 cents a miles
ronald.l.walter
Wednesday 26th of February 2020
The best answer is, they don't know.
That's good news for you if you are not audited. I mean, you can claim whatever you choose to claim whether it's legitimate or not and if you don't get audited, there's no problem. And the odds of an audit are pretty small.
But if you DO get audited, that question can be a real problem for you. Because the burden of proof is on you. And see, the very thing you pointed out: having it with you when walking down 16th street mall, walking up to sky scrapers or walking over to apartment complexes etc, that's the thing that causes a problem when using Stride. That's one reason a lot of auditors don't trust GPS records, it's too easy to record at times that aren't legitimate. If they don't believe you, it's up to you to prove that your claim of the expense is legitimate.
It's about like anything you might choose to lie about on taxes. They probably will never know. But if they ever wonder about the legitimacy of what you're claiming, now you have a problem.